Staffing agencies run hundreds of interviews a month across dozens of recruiters and a long list of client companies, each with their own data policies, NDAs, and expectations. Per-seat cloud tools become expensive fast, and the data governance question becomes a real problem when an enterprise client asks where their candidate's audio is being processed. HireScribe is built so each recruiter on your team has the same self-contained pipeline running on their laptop, with no central cloud holding client-sensitive interview data.
The problems staffing & recruitment agencies actually have
Per-seat cloud tools cost $20–40/seat/mo across 10–50 recruiters.
$79 one-time per recruiter. Math works at any team size.
Enterprise clients ask where candidate data lives, and 'in Otter's cloud' is the wrong answer.
'On the recruiter's laptop. No third party.' Easy answer in client RFPs.
EU/UK candidates flag GDPR concerns when a meeting bot joins.
No bot, no cross-border data transfer. Cleanest GDPR posture in the category.
Different clients want different summary formats.
Per-client summary templates. Switch templates per search.
Recruiters work from anywhere: flights, hotels, client offices.
Fully offline after install. Process recordings on a plane.
A day in the workflow
Deploy to your team
Each recruiter installs HireScribe on their own machine. No admin console, no MDM-only requirement.
Set per-client templates
Configure summary templates per client. Exec search format for one, contingency format for another.
Run interviews as usual
Recruiters record, transcribe, summarize, and export. Nothing changes about how the candidate experiences the call.
Hand off to AM / hiring manager
Export the structured summary and send through your existing workflow (ATS, email, Slack).
Why staffing leaders pick HireScribe
- Per-recruiter cost beats every cloud competitor at 5+ seats.
- Cleaner story in client security questionnaires (one fewer sub-processor).
- Faster onboarding. No enterprise procurement cycle.
- Runs on the Macs your recruiters already use — no server to stand up, no IT rollout.
Pro plan includes shared template libraries so your team uses the same summary structure across every recruiter and every client search.